BuildFlow designs and runs modular applications for Portuguese and European SMEs — expenses, treasury, HR, quality, maintenance and AI — with fast implementation, integrated data and full control.
Processes live across spreadsheets, emails and chats. Information goes missing. Decisions depend on who remembers.
Start with a single module and grow into more. No painful migrations. No rewriting your whole operation.
Switch on only the modules you need today. Add more as your operation evolves.
Customers, suppliers, employees and assets are shared across modules.
Granular RBAC: define who sees, who approves and who decides on each process.
Clear visibility by department, with configurable indicators and alerts.
APIs, webhooks and links to the Microsoft ecosystem, ERPs and your existing tools.
Setup, data import and training delivered by the BuildFlow team.
Each application solves a concrete pain. Start with one, add others as your operation grows.
Lost receipts and approvals via email.
From scattered expenses to tax-ready control with OCR, validation and clean export.
Forgotten payments and zero cash visibility.
From forgotten invoices to forecasts, alerts, automatic dunning and full cash visibility.
Non-conformities in spreadsheets, improvised audits.
ISO 9001-aligned quality management — NCs, audits, corrective actions and controlled documents.
Attendance and leave requests handled over email.
Employee directory, attendance, leave and training in one place, aligned with Portuguese labour law.
Equipment standing still and missed maintenance windows.
Asset registry, work orders and preventive maintenance — fewer outages, longer asset life.
Teams answering the same question over and over.
Chatbot grounded in your company knowledge, embeddable widget, and human handoff when needed.
Training delivered, knowledge lost.
Post-training assessment with gamification, teams and retention analytics by topic.
A clear, phased and measurable process. No vague proposals. No open-ended budgets.
Structured conversation to understand processes, pains and where the biggest ROI lies.
We identify the process with the most impact and define scope, timeline and success metrics.
We configure the standard module or build a bespoke application tailored to your operation.
Hands-on training, data migration and close support during the first weeks.
Clear indicators, continuous fine-tuning, and new modules when the operation asks for more.
We don't sell a black box. We work with you in the format that fits your business best.
Every engagement starts with a discovery call. We agree on scope, timeline and success metrics before moving forward.
Designed from day one to handle audits, GDPR and real-world IT requirements.
Data handling, retention and data-subject rights aligned with the EU regulation.
Infrastructure in EU data centres, with data sovereignty.
TLS for all communications and encryption for stored data.
Roles and permissions that separate viewers, approvers and decision-makers.
Event log for relevant actions with timestamp, author and context.
Your data is yours. Full export in open formats whenever you want.
Multi-tenant architecture with data isolation down to the database level.
Automated daily backups with configurable retention and recovery drills.
“Security isn't a marketing page. It's the foundation we operate on.”
Microsoft 365, SharePoint, Excel, ERPs, APIs and webhooks. Connected, not isolated.
PHC
By project
Microsoft 365
Native
SharePoint
Native
Excel
Native
Power Automate
By configuration
REST API
Native
Webhooks
Native
Native
By configuration
ERP and accounting
By project
Integrations available natively or through configuration and implementation. Can't find yours? Let's talk.
The same platform solves different pains — it depends on where the biggest impact lives in your operation.
Problem
Expenses and collections scattered across spreadsheets and email.
How we step in
We centralise invoicing, expenses and treasury with approvals and audit.
Outcome
Faster monthly close and reliable cash forecasts.
Problem
Repetitive administrative processes with no tracking.
How we step in
Automation of internal requests, contracts and admin tasks.
Outcome
Less manual work, more visibility on what's in motion.
Problem
Attendance, leave and training spread across files.
How we step in
A single employee directory with HR-specific workflows.
Outcome
Labour compliance and time freed for what really matters.
Problem
Operational tasks with no pattern, no indicators.
How we step in
Work orders, maintenance and checklists with owner and deadline.
Outcome
Predictable operations, fewer outages, fewer surprises.
Problem
NCs and audits managed on paper.
How we step in
A full quality management system aligned with ISO 9001.
Outcome
Audit-ready. Corrective actions tracked end-to-end.
Problem
Decisions without consolidated real-time data.
How we step in
Cross-cutting dashboards with indicators by area and team.
Outcome
Faster decisions, backed by real data.
Start with a conversation. We identify the process with the most impact and show you the fastest path to digitise it, with competitive cost and clear ROI.